Finance Coordinator

The Finance Coordinator will play a crucial role in managing the Accounts Payable function, ensuring timely and accurate processing of invoices and payments, maintaining vendor relationships, and supporting the broader finance team. The ideal candidate is highly organized, proactive, and enjoys working in a fast-paced environment.

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Here are some key responsibilities and tasks that a Finance Coordinator typically performs:
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Accounts Payable

• Review, code and input vendor invoices and internal check requests
• Obtain internal invoice approvals
• Reconcile accounts payable transactions to ensure accuracy.
• Communicate with internal teams and vendors to resolve payment issues.
• Maintain and update vendor records and accounts, resolving any discrepancies.
• Proactively follow-up on open approvals and requests for additional information
• Obtain tax and other required documents for all new vendors
• Proactively maintain electronic vendor files and supporting AP documentation
• Update AP payment schedule & categorize current and coming week payment/cash flow
• Assist in month-end closing by reconciling accounts and preparing reports.
• Coordinate and prepare all 1099 tax filings – yearly
• Continuously improve the accounts payable process for greater efficiency and accuracy.
• Process Payments Weekly

Expense Reports

• Review monthly expense reports; verify data, receipts, and reconcile to credit card statement
• Download expense report data and prepare upload to accounting system
• Review, download, and process employee expense reports to the accounting system in line
  with company guidelines.
• Train new employees on expense report process
• Answer employee questions regarding expense reports and expense reporting system
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Other

• Deposit checks and create deposit summary for Accounts Receivable (Local to Atlanta area)
• Support the finance team with audits, financial reports, and other administrative duties as
  needed.
• Cross train with other Finance team members as backup support when necessary

40 hour weekly schedule. Available to provide after hours support from time-to-time.

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Experience

• Minimum 3 years’ experience in accounts payable, expense reporting and general
  accounting
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Skills

• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Office, particularly Excel, accounting and expense reporting
  software (experience with Netsuite and Concur software, is a plus).
• Excellent attention to detail, organizational skills, and ability to prioritize tasks.
• Strong communication skills forinteracting with vendors and internal teams.
• Ability to work independently and collaboratively in a team environment.
• Proactively follow up to ensure the accurate and efficient management of Accounts
  Payable workflow.
• Maintain consistent attendance for company calls, meetings, and training sessions.
• Proven ability to succeed in a paperless work environment.
• Effectively organize and prioritize workload and workflow to meet deadlines.
• Develop interim processes to ensure task completion during time off, and review and
  approve these with your supervisor.
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Education

• Bachelor’s degree in Accounting, Finance, or related field (preferred).